Website Privacy Policy for Kimberley Wooloff Photography

The policy: This privacy policy is for this website; www.kimberleywooloffphotography.co.uk and served by Kimberley Wooloff Photography and governs the privacy of its users who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhere to. Additionally it will explain the use of cookies or software, advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you. Our contact information is provided at the foot of this page if you have any questions.

 

The DPA & GDPR May 2018

This website complies with the DPA (Data Protection Act 1998) and already complies with the GDPR (General Data Protection Regulation) which comes into effect from May 2018. We will update this policy accordingly after the completion of the UK’s exit from the European Union.

 

What Information do you Collect

We collect any information you provide voluntarily via the Contact on this website and via email which include;

  • Name
  • Email address
  • Location in relation to your enquiry
  • Dates in relation to your enquiry
  • Any further information you provide

If you contact Kimberley Wooloff Photography directly via our email address we may keep a record of that correspondence as well as any relevant information you provide in order for us to complete our services. This includes telephone numbers and billing addresses for invoicing and accounting purposes.

Your personal information is kept private and stored securely on a locked device until a time it is no longer required or has no use i.e. for invoicing and accounting purposes, images are kept for 1 year after the shoot date in case copies are required by client.

Your information is not used for any marketing purposes or to enrol you into newletters, your data will only be used to respond to enquiries made to us by you.

 

What Do You Do With The Information You Collect?

We use your information to;

  • contact you following your enquiry to provide you with further information about our services and products
  • keep internal records and for the issuing of invoices / booking confirmations​​ until a time it is no longer legally required.
  • photographs may be used on our website and social media platforms and / or for marketing materials.

 

Will My Information Be Disclosed to Any Third Parties?

We will never sell your information to any third parties and we will not share your information unless required by law or where you have specifically asked to be put in contact with another supplier or business.

 

Can I Access The Information You Hold About Me?

If you would like to find out what information is being held about you please email KimberleyWooloffPhotography@gmail.com and a copy of all information held will be provided free of charge.

In the event that you would like your details erased, the right to be forgotton, this will be carried out upon your email request and where it is no longer necessary to legally hold your details i.e for invoicing and accounting purposes.

 

Use of Cookies

This website uses cookies to better the user’s experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.

What are cookies? Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.

 

Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Adverts and Sponsored Links

This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

 

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti-virus software or similar applications.

We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.

 

Contact & Communication With us

Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above.

 

External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

 

Social Media Policy & Usage

We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

 

Use of the Identifiable Image

Image Usage
In accordance with GDPR regulations, clients have several options where it comes to image display. While it benefits my wedding/portrait photography business to be able to show new, regular and exemplary work via this site or corresponding social media channels, and/or to share these images with co-suppliers e.g. wedding venues, it is recognised that certain clients may benefit from limitations on this sharing.
Therefore clients have the right to request any of the following: anonymised accompanying text; accompanying text to use initials of names only; online photograph samples showing unidentifiable images only; online photograph samples showing non-people images (details only); or to fully request no online images to be shared. In addition, clients may request in writing that identifiable and commissioned images be erased from online sources at any future point in time. Any image data will be used appropriately and with consent (your contract)

 

Website Hosting

Our website is hosted by SiteGround their privacy policy can be found at https://www.siteground.com/privacy.htm

 

Name and Email of The Controller

Kimberley Wooloff

kimberleywooloffphotography@gmail.com

Please do not hestiate to contact me if you would like any further information.

 

 

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